Maritime Heritage Education Subgrant Program: Matching Share Process

For grant matching, the non-profit's share (cash or in-kind) must be secured and documented at the time of the award or be available to be spent concurrently, with values based on fair market value at the time of contribution, ensuring it's verifiable and meets specific agency rules (like 2 CFR 200.306 for federal grants) to unlock the main grant funds. This ensures the non-profit has the required resources to fulfill the grant's goals, often unlocking federal funds only after the match is proven.

Key Requirements for Matching Shares

Verification

The non-profit must maintain records proving the source, amount, and timing of all contributions.

Timing

Contributions must be available at the start of the project; cash can sometimes be "banked" for future use if unspent.

Valuation

In-kind donations (services, supplies) are valued at fair market value (FMV) at the date of donation, or the rate normally paid for similar services.

Documentation

For donated services, you often need to show the value (regular pay + benefits) and that they are integral to the project.

Grant Specifics:

Always check the specific grant announcement

Common Examples & Scenarios

Cash Match

If a $100k grant needs a 100% match, you must secure $100k in new funds before accessing the $100k grant.

In-Kind Match

Donated software or volunteer hours count at their fair value on the date given, not the grant start date.

Unlocking Funds

You often can't access the main award until the match is demonstrated, acting as proof of commitment and capacity. In essence, the matching share proves the non-profit's commitment and ability to fund its portion of the project, making it a prerequisite for the award funds to be fully utilized.