Before submitting a document for electronic recording to any of the Secretary of State’s Registries of Deeds Districts, the person or entity wishing to submit documents electronically (also referred to as an “E-file Submitter”) must file the following:
The Memorandum of Understanding asks each submitter to certify that they are eligible to submit documents electronically and itemizes their responsibilities in the electronic recording process. More importantly, the memorandum identifies the technical specifications as they relate to each Registry of Deeds, processing schedules and hours of operation as they pertain to electronic recording, payment options, document codes and recording fees.
Additionally, each E-file Submitter must establish an account on file with our payment processor. Your account can specify either a credit card or electronic check payment preference. This account will provide you with an account identification number and allows you to preset your payment preferences, contact and billing information so it is not requested of you each time you file.
Finally, each E-file Submitter will be provided with a workstation configuration guide to assist you with the minimum workstation configuration and the software components required by the electronic recording application. The guide provides a step-by-step explanation regarding browser configuration settings are also documented and are required to support the overall functionality of the CERS web-based interface.