![]() |
![]() |
| |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
How to Request a RecountIntroductionIn Massachusetts, recounts are a quasi-judicial procedure based on the
General Laws, court decisions, and customs developed from practical experience.
A recount is a straightforward procedure if all parties involved work
from the same basic understanding of established rulings and if proper
decorum is maintained. The rights of all principals are clearly delineated
in the statute. Massachusetts General Laws, chapter 54, section 135, and section
135A are the principal references for the procedures in this publication.
Sections 134, 135B, 136, and 137 of chapter 54 also contain relevant information. The following procedures apply to all offices and questions decided in all local and state preliminaries, state primaries, and general elections. Districtwide (including statewide) recounts after state primaries and elections (including presidential primaries, except for ward and town committees) have additional requirements which are specified in Part Four of this publication.
| ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Recount Area* |
Local filing deadline after a primary or preliminary election |
Local deadline |
Number of registered voter signatures required |
City ward(s) |
5 p.m. on the |
5 p.m. on the |
10 or more |
Boston ward(s) |
5 p.m. on the |
5 p.m. on the |
50 or more |
Towns with under 2500 voters or without precincts |
5 p.m. on the |
5 p.m. on the |
10 or more |
Towns with over 2500 voters and precincts |
5 p.m. on the |
5 p.m. on the |
10 or more |
*See District-wide Recounts for special requirements
after state primaries and elections.
After they receive the recount petition, the registrars must set the
recount time and place and give at least three days written notice of
this to each candidate for the office for which the recount was petitioned.
In the case of a recount on a ballot question, they shall give notice
to the person designated by the petitioners and to the appropriate committee
organized on the other side. For a recount of any office or question appearing
on a state primary or state election ballot, they shall schedule the recount
to be held within six days of the filing deadline for a primary recount
petition and within ten days of the filing deadline for an election recount
petition. The registrars may decide when the recount will be held as soon
as they receive the petition, but it may be advisable to wait until after
the petition filing deadline if other recounts are possible.
Upon setting the date and time of a recount for an office or question
appearing on a state primary or state election ballot, the registrars
shall notify the Secretary of the Commonwealth in writing of what office
or question is to be recounted, the time and place of the recount, and
the number of observers (agents) to which each candidate is entitled.
If the candidate who filed the petition for a recount files a written
request with the city or town clerk that the recount be discontinued,
the clerk shall immediately order the recount discontinued and shall notify
each candidate that unless a written objection is received within 72 hours
after the notice was sent, the recount shall be discontinued.
Responsibility for the good order and smooth functioning of the recount
proceedings lies with the registrars or election commissioners. It is
preferable to have all four registrars or election commissioners at the
recount, but a minimum of three is required. If necessary, a temporary
registrar may be appointed by the mayor or selectmen. (G.L. Ch. 51, §20)
The registrars or election commissioners sit as "judges" of
the protested ballots; they do not tally the vote, but may appoint
the number of clerks considered necessary to do the actual recounting.
In addition to clerks who read the ballot (ballot readers) and clerks
who record the vote on the tally sheet (tally clerks), there should be
"runners" to bring the protested ballots to the registrars for
examination and decision, and if desired, a stenographer to record the
protested ballots. Designated "agents" or legal counsel should
make arguments respecting the protested ballots only to the registrars,
not to the ballot readers.
Once a recount begins, all candidates (or ballot question representatives)
have exactly the same rights, regardless of whether or not they requested
the recount.
Each candidate for the office in question or person representing each
side of a ballot question is allowed to witness the recount, accompanied
by one or more counsel if desired. Each candidate or representative may
also be represented by "agents", up to one "agent"
for each officer or clerk reading the ballots or recording the votes.
These agents must be appointed by the candidate or counsel in writing
and have the right, along with the candidate and counsel, "to watch
and inspect the ballots, tally sheets and all other papers used in the
recount, and to watch every individual act performed in connection therewith."
The general public may also witness the recount.
Candidates or their counsels should, prior to the recount, consult with
the registrars or election commissioners regarding procedures and, in
turn, instruct their agents. In some communities the registrars or commissioners
instruct all parties before the recount begins. Some send out instructions
to the candidates or "agents" in advance of the recount.
Physical arrangements and non-statutory procedures will vary, depending
on the size of the city or town, the number of ballots to be counted,
the space available and other factors. The required number of counting
tables should be set up. The table for the registrars, with places for
the candidates' counsels or representatives, should be separate from the
tables where the counting takes place.
All candidates for the office in question may, upon request, obtain and examine the record books and the precinct clerk's book, where used; and may require that a count be made of the number of persons checked on the voting lists as having voted and that the figures on each ballot box register be examined.
After the registrars and their clerks are in place, the candidates' representatives
and agents are admitted to the recount area upon presentation of their
written authorization. Only those people directly involved in the recount
should be present within the recount area. However, the public and the
press must be admitted into the room where the recount is being conducted,
outside the recount area, to observe the proceedings. In some communities
badges are provided identifying the people present and their different
capacities.
The registrars must supervise the taking of the ballots from the vault,
checking for proper seals and markings. The candidates' counsels may accompany
the registrars and ascertain to their satisfaction that all is in order.
While all ballots are to be recounted, only the office being recounted
is to be read and tallied. Those ballots protested during the recount
are counted in accordance with the decision of the majority of the board
of registrars. If there is a 2 - 2 vote by the board of registrars, the
ballot is counted as called by the ballot reader. The recount includes
counting all ballots cast for all the candidates for the office, blanks
cast, all spoiled and unused ballots, and absentee ballot envelopes and
applications.
Also see Voting Machine Recount Procedures
and Punchcard Voting Recount Procedures.
Where paper ballots are used, the boxes should be brought into the room
one at a time and an envelope containing a block of 50 ballots with its
tally sheet should be delivered to each counting team one at a time.
There should be two clerks on each team, facing each other across the
table, one reading the ballot and one marking the tally sheet. An agent
for each candidate may stand behind each clerk to watch and may keep a
tally, or make notes.
Each ballot should be spread fully on the table in front of the ballot
reader so that first all of the outside and then, all of the inside of
the ballot is visible to everyone at the table. Only the registrars and
their clerks are permitted to handle the ballots. No marks, whatsoever,
are to be made on the ballots. A red pen or pencil is the only writing
instrument to be used at the table by the tally clerk, who enters the
ballot count on new tally sheets. Conversation should be kept at a minimum.
The recount is tallied block by block within each precinct, one precinct
at a time. The final total is the result of the tally of all the precinct
(and ward) totals. Usually in recounts involving more than one precinct
a tabulator is stationed at a separate table. As each block is completed,
the tally sheet is taken to the tabulator who records it on a blank form
prepared for this purpose. The tabulator figures the precinct (and ward)
totals and the final total when all the precincts (and wards) have been
counted.
The candidates' counsels should try to maintain tallies also.
All parties to a recount should keep in mind in their examination of
the ballots that the will of the voters, if it can be determined with
reasonable certainty, must be given effect. If the marks on the ballot
fairly indicate the voter's intent, the vote should be counted in accordance
with that intent, as long as the voter has essentially complied with the
election law. The voter is not to be disenfranchised because of minor
irregularities. Where, however, the ballot is marked in a way that leaves
the intent of the voter unclear, the vote should not be counted (see
Examples of Contested Ballot Marks). Kane v. Registrars of Voters,
328 Mass. 511, 518, 105 N.E. 2d 212, 216 (1952); Munn v. Dabrowski, 335
Mass. 41, 138 N.E. 2d 570, 573 (1956).
When a ballot is protested by any agent, the tally clerk should not record
the vote. The tally clerk should call the runner to take the ballot to
the registrars' table where they make their determination in the presence
of the candidates' counsels. If all the counsels agree with the registrars'
ruling, the runner returns the ballot to the table where it was originally
protested and reports how the registrars ruled. The tally clerk records
the vote as ruled and the ballot is resealed with the remainder of the
ballots from that block. If any counsel protests the ruling of the registrars,
one registrar signs the back of the protested ballot and above his signature
puts the block number, the office for which the vote was protested, and
the name of the candidate for whom the vote was counted. This ballot is
returned to the table for counting according to the registrars' ruling,
and then brought back to the registrars to be segregated with other protested
ballots.
If the clerks finish counting the block before the runner returns with
the protested ballot, they should wait for its return before tabulating
the block total or opening a new block envelope.
During a recount, the registrars examine the sealed inner ballot envelopes
of absentee ballots which have previously been rejected as defective to
determine whether each such ballot should have been rejected or accepted.
The ballot should be rejected if the envelope is not in fact signed by
the voter. The envelope should not be rejected merely because a signature
is difficult to read.
The registrars make a statement on the back of each of these inner ballot
envelopes giving their reason for rejecting or accepting these ballots
during the recount. The statement must be signed by a majority of the
registrars. This redetermination is subject to protest as each envelope
is examined at the recount. If the registrars determine to accept an inner
envelope originally rejected as defective, they open the envelope, count
the ballot, and attach the envelope to the ballot.
Chapter 54, section 77 of the General Laws instructs a voter intending
to write-in a candidate on the ballot to insert "the name and residence
of such candidate in the space provided". The court has recognized
the address requirement as a direction to the voter rather than a mandatory
requirement. In O'Brien v. Board of Election Commissioners, 257 Mass.
332, 338-339, 153 N.E. 553, 556 (1926) the court said "that if the
intent of the voter can be determined with reasonable certainty from an
inspection of the ballot, in the light of the generally known conditions
attendant upon the election, effect must be given to that intent... The
omission of the residence ... on some ballots on which the name had been
written by the voters rightly was found not to invalidate such votes."
Maiewski v. Board of Registrars of Voters, 347 Mass. 681, 199 N.E. 2d
680 (1964).
An "X" placed to the right of the candidate's name is permitted
but not required on a write-in or sticker vote.
For the offices of governor and lieutenant governor in a general election,
a write-in or sticker vote should not be counted if it is the name of
a candidate whose name is already printed on the ballot as a candidate
for governor or lieutenant governor. (G.L. Ch. 54, § 78)
If any challenged or escrow ballots were voted on election day, the registrars
must also decide whether to count or reject each such ballot. Challenged
ballots result when a voter whose name appears on a voting list is challenged
at the polls for some legal reason (see G.L. Ch. 54, § 85). Escrow
ballots are used when a person is not allowed to vote for any reason (see
G.L. Ch. 51, § 59A). Challenged ballots will have been cast in the
ballot box and counted on election day; escrow ballots are kept in a separate
envelope and not counted unless the original total tally was close enough
for them to make a difference. Both challenged and escrow ballots are
identified with the name and address of the voter, and challenged ballots
also contain that of the challenger and the reason for the challenge.
The registrars should hold a hearing at the recount on whether or not
to count each challenged or escrow ballot. This will usually require deciding
whether the voter in question was eligible to vote. For this purpose,
the registrars may issue summonses for witnesses or documents, and may
administer oaths (see G.L. Ch. 51, § 59A; Ch. 233, § 8). The
registrars should also notify counsel for all candidates (or for committees
concerning a ballot question) of the time and place of these hearings,
and give these counsel an opportunity to examine and cross-examine witnesses,
present evidence, and make arguments of law. The registrars should then
vote whether to count each ballot; a tie vote results in counting a challenged
ballot, but in not counting an escrow ballot. The registrars should indicate
on the back of each ballot their decision, signed by those registrars
who agree. If they decide to count it, they should add the vote to the
proper total.
For recounts in communities using voting machines, the city or town clerk,
or election commissioners transmit all the records of the election to
the registrars. The records include the following; voting lists used in
the election, the certificates issued to voters omitted from the voting
lists, the original tally sheets, the precinct clerk's election record,
the sealed envelopes containing challenged ballots and absentee ballots
cast, the absentee ballot envelopes and applications for the absentee
ballots cast at the election, the lists of voters who were sent absentee
ballots with the notation as to whether such ballots were cast or rejected,
or whether the voter voted in person, and the sealed envelopes containing
ballots rejected as defective.
To recount votes from a printer pack voting machine, the clearest copy
taken from the machine at the election should be used in the recount.
The portion of the write-in roll containing any write-in or sticker votes,
which was removed from the machines when the election results were tabulated,
should be included with the printer packs in the election materials from
each precinct transmitted to the registrars.
If the candidates and/or their representatives wish to, they may examine
the voting machines, either at the precincts or a central storage facility.
The machines may be examined as the first or last step in the recount
proceedings, but before the results are announced.
At the recount, the office to be recounted is read from the printer pack
by a team of clerks, one reading the number, one observing the numbers
as read, and one recording the numbers on a new tally sheet. The printer
packs are read precinct by precinct, completing the printer packs from
all the machines in one precinct before starting the printer packs of
the next precinct.
In a local recount, the team handling the printer pack may be able to
count all the paper ballots (absentee and challenged ballots) and write-in
votes as well. If a large scale recount is being held, teams of
clerks can be set up to simultaneously tally the printer packs, absentee
ballots, challenged ballots, and the write-in votes. An additional team
can serve as total tabulators, adding up tallies as received from each
team.
If printer packs are not used, the machines must be reread. Again,
the candidates and/or their representatives may examine the machines either
at the precincts or a central storage facility. The machines must be read
by teams of clerks, one reading the results of the recounted office from
the machine, one observing the numbers as read, while another clerk enters
the notes on a new tally sheet. Any write-in votes on the roll are recorded
(see Write-in and Sticker Votes). The results are
tabulated from all machines and a recount total reached.
Recounts in all voting machine communities include examination of election
records; checking the voting lists against the tally sheets containing
the results of the votes counted including any paper ballots used such
as absentee or challenged ballots; and examination of absentee ballot
envelopes rejected as defective (see Preparation for the
Recount). The registrars' determinations are subject to protest by
counsel as the envelopes are examined at the recount (see
Protested Ballots). The results are then re-tabulated and the corrected
results certified and sent to the city or town clerk.
In communities using the punchcard voting system, unless the recount
petition specifies a hand count of the punchcard ballots, the recount
consists of inserting the punchcard ballots, including punchcard absentee
ballots, in a computer or tabulating mechanism which has been programmed
and tested according to statute (G.L. Ch. 54, § 33F). Challenged
ballots are examined and if ruled acceptable, are included in the tabulation.
Any punchcard ballot which is rejected by the computer or counting unit,
or which was mutilated so that it could not be inserted in the computer
or counting unit should be counted by hand.
When hand counting the punchcards, it is helpful to prepare a mask to
expose only the area with the office to be recounted on each card. The
card should be placed on a different color surface to make it easier to
see where the hole is punched.
The vote is tallied as called. Tally clerks read the vote by reading
the number only or reading a blank if there is no vote for that office.
The tally sheet should contain the name of the candidate and the punchcard
number which appears next to that name.
When hand counting punchcards, the general rule about giving effect to
the will of the voters (see The Will of the Voters)
must be followed. There are no other firm rules which can be followed
such as counting every pinprick or every punch through which any light
can be seen. Instead, each punchcard ballot should be examined for any
pattern followed by the particular voter. See McCavitt v. Registrars of
Voters, 385 Mass. 833, 836-39, 434 N.E. 2d 620, 623-25 (1982).
Write-in votes on the punchcard envelopes are counted by hand (see
Write-in and Sticker Voters). These are then added to the machine
tabulated totals (see also Protested Ballots).
Sealed envelopes containing any absentee ballots rejected as defective
are examined by the registrars (see Absentee Ballots
Rejected as Defective). Any recount shall be in conformity with the
provisions of G.L. Ch. 54, § 135.
Unless the recount petition specifies a hand count of the optical scanner
ballots, the recount consists of inserting the optical scanner ballots
including absentee ballots, into the vote tabulator which has been programmed
and tested according to statute. Challenged ballots are examined and if
ruled acceptable, are included in the tabulation. Any optical scanner
ballot which is rejected by the vote tabulator or which was mutilated
so that it could not be inserted in the vote tabulator should be counted
by hand.
Hand counting optical scanner ballots is similar to counting paper ballots
(see Paper Ballot Recount Procedures). The general
rule about giving effect to the will of the voter must be followed (see
The Will of the Voters). Write-in votes are counted whether or not
the voter has omitted the address or failed to mark the vote indicator
for the write-in or sticker candidate. Sealed envelopes containing any
absentee ballots rejected as defective are examined by the registrars
(see Protested Ballots).
When the recount is complete, and with the candidates' counsels present
if they wish, paper ballots and punchcard ballots must be properly sealed
in their containers, certified and returned to the vault. The protested
ballots must be placed in the vault in a separate, sealed and certified
envelope. Only one recount of the ballots is permitted. The registrars
may not order a "re-recount" unless the number of ballots in
a block does not add up to the block count (e.g. there is a block of fifty
ballots and the count shows 24 votes for "X", 24 for "Y",
and 1 blank).
The registrars then make and sign a statement of their determination
of the results of the recount. All the materials and the statement are
returned to the city or town clerk or election commissioners, who must
amend all records that have been found in error. The amended records stand
as the true record of the election.
The results of any recount of votes cast at a primary or state election, whether or not the tally amends the record, must be reported immediately to the Secretary of the Commonwealth.
The Board of Registrars' rulings are binding and any appeal must be directed
to the Superior Court in a civil action. Any such appeal should be pursued
as quickly as possible. Only the ballots recorded as protested at the
recount are required to be produced except by express order of the court.
No officer recounting ballots may, except as required by law, make any
statement or give any information regarding the ballots cast.
In cities, if a recount petition has been filed, the results of
that election are not declared until the ballots are recounted and the
results amended.
In towns, the results of an election are declared, even if a recount
petition is filed. If it appears as a result of a recount that a different
person was elected than the one declared to be elected, the registrars
will sign a certificate of that fact, including the number of votes for
each candidate, and file it with the town clerk. The town clerk will record
the certificate and, within 24 hours, deliver a copy of the certificate
both to the candidate originally declared to be elected and to the candidate
who by the recount certificate appears to be elected.
The ballots and other materials are preserved for 30 days only. Ballots and other materials resulting from biennial state primaries and elections (on which ballots federal candidates appear) must be preserved for 22 months (42 U.S.C. § 1974). To preserve materials longer than this, a candidate (or the supporters or opponents of a ballot question) should file with the city or town clerk or election commission a written claim to the office or declaration of intention to contest the election (G.L. Ch. 54, § 134).
While basic recount procedures also apply to district-wide (including statewide) recounts of offices or questions voted on at a state primary or election (including a presidential primary, except for ward and town committees), there are some additional procedures. These procedures may be used only if the margin of victory is not more than one-half percent of the votes cast for an office or question.
Only signers from a single city or town may sign each sheet of a district-wide
recount petition. The petition must first be submitted for certification
of signatures to the registrars of voters in the signers' city or town,
and then filed with the Secretary of the Commonwealth no later than 5
p.m. on the day as stated in the following table.
The petition must be signed by one-fourth the number of voters required
to sign a state primary nomination paper for a candidate in this district,
but 1,000 for the entire state. For example, to recount a state representative
office or a public policy question on the ballot in a state representative
district, petitioners need 38 signatures or one-fourth of 150, the number
of signatures to run as state representative in a state primary. Check
with the Elections Division for the exact number. There is no limitation
on where signatures may be obtained in the district. They may all be obtained
in the same city or town. At least one signature on the entire petition
must be sworn to before a notary public. Again, for a state primary district-wide
recount petition, signers must have been enrolled in the proper party
as of the last day to register to vote for the primary.
Activity |
After a State Primary |
After a State Election |
Submit to local registrars |
Third day |
Tenth day |
File with Secretary of the Commonwealth |
Seventh day |
Fifteenth day |
After a state primary, the Secretary of the Commonwealth will order the
district-wide recount conducted as soon as it appears to him that the
difference in votes is within the required margin.
After a state general election, the Secretary of the Commonwealth must
hold the recount petitions until after the official tabulation of votes
is made by the Governor and Council. If the difference in the number of
votes cast is more than one-half of one percent of the total votes
cast, the district-wide recount will not be held. If the difference is
one-half of one percent or less of the total vote cast, the Secretary
of the Commonwealth must order the registrars of each city and town to
proceed with the recount.
Note: When filing any recount petition for a special state election,
it is also essential to file with the Secretary of the Commonwealth, no
later than 5:00 p.m. on the sixth day after the election, a written statement
of your intention to seek a recount (G.L. Ch. 54, § 116).
If a district-wide recount petition has been filed, all ballots must
be retained by the city and town clerks for at least 60 days after the
election.
If, after a district-wide recount petition for an office has been filed,
the leading candidate and every other candidate whose number of votes
do not differ from his by more than one-half of one percent of the total
number of votes cast for the office, all request in writing that the recount
be discontinued, the Secretary of the Commonwealth must transmit a "notice
of discontinuance" to all registrars, who must then discontinue the
recount.
Three days' written notice must be given by the local registrars to the
principals in a district-wide recount of an office or a question of the
time and location of the recount. In the case of a recount on a question,
committees that favor and oppose the question are treated as candidates
and as such are entitled to receive notice of the recount and have counsels
and observers attend.
When the recount is complete, the registrars enclose and seal the ballots in envelopes or containers, keeping all protested ballots in a separate envelope; make and sign a statement of their determination of the questions raised; and return all materials to the city or town clerk. The city or town clerk amends the records, which stand as the true record of the election, and sends copies immediately to the Secretary of the Commonwealth.
These votes are examples of court rulings on contested ballots in election cases.
|
|
Example 1
|
![]() |
Example 2
|
![]() |
Example 3
|
![]() |
Example 4
|
![]() |
Example 5
|
![]() |
Example 6
|
![]() |
Example 7
|
![]() |
Example 8
|
![]() |
Example 9
|
![]() |
Example 10
|
![]() |
Example 11
|
![]() |
Example 12
|
![]() |
Example 13
|
![]() |
Example 14
|
Note: According to court decision, all parties to a recount should keep in mind in their examination of the ballots that the will of the voter, if it can be determined with reasonable certainty, must be given effect.
|
|
| Home | Search | Index | Feedback | Contact | Back to Elections Division Home | Top of Page |