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Technical Assistance and Workshops
The RMU is a division of the Massachusetts State Archives, a unit within
the Office of the Secretary of State, William Francis Galvin. The Records
Management Unit operates under the mandates of the Supervisor of Public
Records and the Archives of the Commonwealth.
We are here to assist state, local, and county government entities create,
manage, secure, and preserve the records they need to conduct business activities
and to protect the rights and obligations of citizens and government.
The unit offers support and guidance on records and record-keeping issues
such as disposition, storage, filing, data conversion, the legality of electronic
data, the recovery of water-damaged materials, and contingency planning.
Advising services are free to agencies.
Help is Available
The Supervisor of Public Records established the Records Management Unit
within the Massachusetts Archives to ensure that Massachusetts government
records are properly stored and preserved, as required by MGL ch. 66, s.
1. A team of record analysts provide training and assistance with: inventory
and appraisal of records; files management; selection of storage equipment;
development of records disposal schedules (disposal plans); and inspection
of vault and storage areas. Please see the contact section below for more
information.
A public records analyst can answer your questions over the phone or via
email, teach you how to survey your office, train office staff, speak to
your professional association or provide technical assistance. The Records
Management Unit has also developed a variety of schedules and publications
on the creation, use, storage, and disposition of government records.
Technical Assistance
Record analysts can assist with: Development of records management programs
- Records inventory
- Analysis of record-keeping systems
- Appraisal and scheduling of records
- Implementation of schedules
Training Sessions and Presentations
The Records Management Unit can conduct training sessions at the Massachusetts
Archives or at your office. Analysts will plan an agenda tailored to the
records management needs of the agency/department. Analysts frequently speak
at meetings of professional associations.
Sample topics include:
- Records Retention and Disposition
- Safety and Security of Records
- Records Lifecycle
- Care and Handling of Records
- Public Records Issues
- Disaster Planning
Workshops
Let the Records Management Unit teach a workshop at your next professional
association meeting. |
